12 Common Office Manager Interview Questions & Answers

12 Common Office Manager Interview Questions & Answers

Written by: .

Office Manager positions are standard job openings you may see on different career boards and websites. If you apply to an Office Manager position and land an interview, prepare in advance with common questions and answers that an interviewer may ask. 

The most common Office Manager interview questions include asking the interviewee about their education, experience managing others, interpersonal and communication skills, and ways in which they have simplified processes and delivered efficiency for a team.  

This article will provide 12 common Office Manager interview questions and answers to give you an idea of the requirements companies are looking for to fill an open role successfully.

1. What Office Management Qualifications or Experience Do You Have?

Purpose: The information you provide about your qualifications and experience for an Office Manager position will make the interviewer more comfortable about why you applied for the job. If you already have prior experience, then you are most likely familiar with this position’s requirements and demands. 

If you have yet to gain prior experience being an Office Manager, you can provide the interviewer with information about Team Lead roles that you previously held. You can also provide other positions held where you headed various projects effectively.

Lastly, make sure you research the role of what an Office Manager position entails. 

Answer: I have several years of experience in being an Office Manager. I manage a small team at my current employer where tasks such as scheduling, managing employee workloads, and being available for any issues or questions are part of the day-to-day job. 

Alternative Answer: Before my current role, I was a Senior Team Lead, where I trained new employees, continually updated our procedures, and supported my manager with their role by assisting with splitting up workloads and addressing questions for new members of the team.  

2. What Are Your Strengths?

Purpose: Be prepared for universal interview questions frequently asked in an interview. It is a typical question you may encounter when interviewing for an Office Manager position, and the main goal for the interviewer is to get an idea of whether some of your strengths meet the requirements and demands of the role.

When speaking about your strengths, you should relate them to the responsibilities and duties mentioned in the job description to make that connection for the interviewer.

Answer: My strengths include delegating, communication, and organization. These are all critical requirements for the Office Manager position.

I am very good at evaluating how much work one team member can take on versus another to ensure workloads are even. I communicate deadlines and set up touch points to discuss whether we are still on target with deadlines.

Also, I am very good at establishing relationships with important business partners across the organization. Ensuring we find the best ways to work well with various internal departments is essential. I have successfully opened communication lines with areas such as Human Resources and Information Technology.

3. What Are Your Weaknesses?

Purpose: Another typical question that may arise in an interview is discussing your weaknesses. The interviewer wants to ensure that as an Office Manager, you recognize everyone has flaws, and managing those weaknesses is essential.

Additionally, the interviewer asks this question to check if you can turn your weakness into a positive one. 

Answer: One weakness I have is taking on too much responsibility, which may result in working longer days and hours. I also can be overly detail-oriented in my work by reviewing documents, files, and reports multiple times before submitting them to upper management. 

I should put more trust in my accuracy before delivering specific reports, projects, and tasks. However, this has allowed me to produce work I am proud of with very low error rates.

4. Have You Taken Any Management Courses or Training?

Purpose: Obtaining the right education type can sometimes be important to certain employers. An Officer Manager role may not necessarily require a specific degree, but there are education programs that provide courses that can help you succeed in such a role.

In addition to a college degree, continuing education and training are excellent aspects of an applicant’s background since the work environment is constantly changing.

Answer: I have taken several management courses on evaluating employee performance and leading a team effectively. I am always looking for new learning opportunities provided internally or externally to continue to improve my leadership skills.

5. Can You Tell Me About a Time When You Improved a Process That Helped Save Time or Money for the Company?

Purpose: A company is always looking for employees who value continuous improvement. Having an Office Manager who manages a team with that mindset is valuable.

Answer: In my most recent role, I developed a tracking system for various inquiries our team receives. The new system has made managing our workload more efficient and reduced delivery time for our responses to clients.

The improvement in our tracking has also boosted productivity. We were able to free up time for other projects and avoid adding additional headcount, which has helped save the company money.

6. Can You Tell Me About a Time When You Communicated a Change in Process to Your Team and How You Dealt With Any Backlash?

Purpose: Communication is vital when you hold a management-level role. It is crucial that you can talk openly with your team as an Office Manager and that you feel comfortable delivering news that everyone may not like.

Answer: I was involved in a change to a process where an additional check was added to the procedures. It involved more work on the front end but helped reduce the number of errors. 

Communicating the additional step to the team was difficult since some employees did not want to perform extra work; however, I persuaded them that this would be a more efficient method.

7. Can You Give an Example of a Team-Building Activity You Led That Had a Positive Impact?

Purpose: As an Office Manager, you want to be able to rally your employees together and ensure they are working cohesively as a team. An interviewer asking this question is most likely looking for how you can bring people from different backgrounds together. You want to give a specific example in your answer.

Answer: I recently organized a team-building activity, bringing the new and tenured employees together at an escape room. The activity was an interactive game that everyone could play together. It helped the team learn how others can provide new ideas and how thinking outside the box can be beneficial. It helped encourage working cohesively together.

8. Can You Tell Me a Time When You Had To Confront a Team Member on a Reoccurring Issue?

Purpose: As an Office Manager, you should lead others by following company rules yourself if you are going to enforce them. You may have some team members who try to push the limit on specific guidelines and break the rules occasionally; therefore, being comfortable with addressing issues with them is important. 

Answer: I confronted a team member once about an issue in their work, and it was due to them not reviewing procedures properly before executing. I sat down and asked them if they would like to go through them together instead, and they agreed that this might be more helpful. 

I realized that some employees learn better by reading and following procedures independently, while others are more visual and learn in a group setting. 

9. Can You Tell Me About a Time When You Had To Escalate an Issue That You Were Not Able To Resolve Yourself?

Purpose: An interviewer asking this question will want to know if there are any types of management issues that you may not be able to handle and if escalating them or ignoring them would be the course of action you would take.

Answer: I had one team member who would not attend regular meetings on time. Their absence caused them to miss vital work-related information and also caused me to have to repeat the top priorities we had for the day. 

After confronting them several times and getting nowhere, I felt comfortable escalating the issue to my manager and our Human Resources department. 

10. How Do You Prioritize Your Day-to-Day Work, Projects, and Meetings?

Purpose: Organization is an essential trait when it comes to being an Office Manager. You are focused not only on getting your tasks done but also on ensuring that your employees have the necessary resources to succeed and meet deadlines.

As an Office manager, you will most likely also have a lot of meetings to attend. Prioritizing your time and delegating work will be key in this role.

Answer: I like to start my day a little earlier than everyone else to list all tasks and projects for the day or week and prioritize their importance depending on deadlines. 

I like to assist my team in areas where they need help throughout the day. If I cannot, then I will communicate this to them, and I may need their assistance if meetings run over or unexpected ones arise.

Communication is critical here, where ensuring everyone is on the same page will result in the success of each individual and our overall team. Therefore, I like to have morning meetings to discuss outstanding issues and our daily workload.

11. What Do You Find Interesting About the Office Manager Position?

Purpose: If you want to be an Office Manager, you must show enthusiasm and motivation about the role. Showing interest in specifics about the position is crucial to let the interviewer know that you are aware of all responsibilities and can do the job well.

Answer: I love being a leader on a team. Although I am continually learning in my career, I like teaching others and seeing them succeed in their role. Motivating team members to do their best and helping them meet their goals is important to me.

Being an Office Manager involves taking myself out of the day-to-day work and working on delegation, making this role very interesting and challenging.

This role will help me become a more effective manager and leader.

12. In Your Own Words, Can You Tell Me What Makes a Good Office Manager?

Purpose: This can be a tricky question for the Office Manager position, but rest assured, the interviewer is most likely looking for you to provide positive characteristics about managing a team of individuals. Additionally, a company wants to see how you plan to execute, build, and motivate the team.

Lastly, this is your chance to make an excellent final closing on selling yourself as the best candidate for the role.

Answer: A good Office Manager is responsible, effective, and impactful. In this type of position, someone will need to exemplify what a great leader is by being an example to others. Someone for this role should be a good communicator and comfortable about being open with their team members.

Additionally, a good Officer Manager must be driven to improve processes and effectively act on company goals. It is vital to align with the overall company strategy and where the organization is headed.

I demonstrate many of the qualifications in my experience thus far, and I a willing to put in the work required to develop a great team.

Sources

About The Author

Nathan Brunner
Linkedin, Twitter

Nathan Brunner is a mathematician who cares about the job market.

He is the owner of Salarship, a job search engine where less-skilled candidates can find accessible employment opportunities.