Administrative Assistant: Job Description Template for Recruiters

Do you want to write a job description that attracts competent administrative assistants?

Good news: we have put together a job description template that you can adapt to your needs!

Choose the right job title

Your job title is the first thing that candidates see!

It is crucial to choose a job title that accurately describes the tasks and responsibilities of your position. Here are some job titles you can use to hire administrative assistants:

  • Administrative assistant (routine clerical and administrative duties)
  • Administrative support specialist (more complex position)
  • Secretary (also serves as a receptionist, answers phone, forward calls, takes messages, etc.)
  • Customer service representative (answers calls and emails to maintain customer satisfaction)

Write a descriptive job summary

A job summary is an overview of the expectations that come with the job. It introduces the main point of the job description, like key responsibilities, functions, and duties.

Here’s a job summary template that you can adapt to your position:

Our law firm is looking for a responsible administrative assistant to carry out clerical and administrative duties. Responsibilities also include organizing files, updating databases, and taking notes in meetings.

A great administrative assistant has strong communication skills and proficiency with Microsoft Office. The ideal candidate has a High school degree or equivalent and at least one year of relevant work experience.

Responsibilities and duties

Here you should outline the tasks to be executed on a regular basis and how the job functions.

The responsibilities of administrative assistants usually are:

  • Editing and proofreading documents
  • Taking notes in meetings
  • Organizing and scheduling appointments
  • Booking travel arrangements
  • Writing and issuing emails
  • Bookkeeping

Qualifications and skills

Typical qualifications/requirements include:

Successful administrative assistants should have the following skills and traits:

  • Strong written and oral communication skills
  • Proficiency with productivity applications (Microsoft Office, Google Sheets, etc.)
  • Time organization skills

More information about the job

Here is some useful information to take into consideration before hiring a administrative assistant:

  • Salary: $16 per hour (on average).
  • Training time: a few days.
  • Workload: at least 10 hours per week.