Do you want to write a job description that attracts competent administrative assistants?
Good news: we have put together a job description template that you can adapt to your needs!
Choose the right job title
Your job title is the first thing that candidates see!
It is crucial to choose a job title that accurately describes the tasks and responsibilities of your position. Here are some job titles you can use to hire administrative assistants:
- Administrative assistant (routine clerical and administrative duties)
- Administrative support specialist (more complex position)
- Secretary (also serves as a receptionist, answers phone, forward calls, takes messages, etc.)
- Customer service representative (answers calls and emails to maintain customer satisfaction)
Write a descriptive job summary
A job summary is an overview of the expectations that come with the job. It introduces the main point of the job description, like key responsibilities, functions, and duties.
Here’s a job summary template that you can adapt to your position:
Our law firm is looking for a responsible administrative assistant to carry out clerical and administrative duties. Responsibilities also include organizing files, updating databases, and taking notes in meetings.
A great administrative assistant has strong communication skills and proficiency with Microsoft Office. The ideal candidate has a High school degree or equivalent and at least one year of relevant work experience.
Responsibilities and duties
Here you should outline the tasks to be executed on a regular basis and how the job functions.
The responsibilities of administrative assistants usually are:
- Editing and proofreading documents
- Taking notes in meetings
- Organizing and scheduling appointments
- Booking travel arrangements
- Writing and issuing emails
Qualifications and skills
Typical qualifications/requirements include:
- Usually required: High school diploma or equivalent.
- Preferred: At least one year of relevant work experience.
Successful administrative assistants should have the following skills and traits:
- Strong written and oral communication skills
- Proficiency with productivity applications (Microsoft Office, Google Sheets, etc.)
- Time organization skills
More information about the job
Here is some useful information to take into consideration before hiring a administrative assistant:
- Salary: $16 per hour (on average).
- Training time: a few days.
- Workload: at least 10 hours per week.