How to Write a Data Entry Clerk Job Description

Do you want to write a job description that attracts competent data entry clerks?

Good news: we have put together a job description template that you can adapt to your needs!

Choose the right job title

Your job title is the first thing that candidates see!

It is crucial to choose a job title that accurately describes the tasks and responsibilities of your position. Here are some job titles you can use to hire data entry clerks:

  • Data entry clerk (entering and tagging data)
  • Data entry operator (responsibilities also include collecting data and maintaining accurate records)
  • Data entry specialist (same responsibilities as data entry operators but with specific skills like translation, finance knowledge, medical annotation, etc.)

Write a descriptive job summary

A job summary is an overview of the expectations that come with the job. It introduces the main point of the job description, like key responsibilities, functions, and duties.

Here’s a job summary template that you can adapt to your position:

We are looking for a detailed-oriented data entry clerk to update our database of product descriptions.

Once the product descriptions are successfully registered, you will report the advancement and discuss the difficulties with a data manager. Avoiding data mismanagement, loss of data, and understanding confidentiality principles is compulsory.

The ideal candidate is hyper-focused, has strong writing skills, types fast, and knows how to use data entry softwares.

Responsibilities and duties

Here you should outline the tasks to be executed on a regular basis and how the job functions.

The responsibilities of data entry clerks usually are:

  • Maintaining databases by entering new information as needed.
  • Verifying the accuracy of the data before entering it into the system.
  • Avoiding data mismanagement, loss of data, or lack of confidentiality.

Qualifications and skills

Typical qualifications/requirements include:

Successful data entry clerks should have the following skills and traits:

  • Fast typing speed.
  • High level of concentration.
  • Familiarity with databases, spreadsheets, and data entry softwares.
  • Attention to details.

More information about the job

Here is some useful information to take into consideration before hiring a data entry clerk:

  • Salary: from as little as $5 up to $25 per hour.
  • Training time: a few hours.
  • Workload: there is no minimal workload.