Do you want to write a job description that attracts competent data entry clerks?
Good news: we have put together a job description template that you can adapt to your needs!
Choose the right job title
Your job title is the first thing that candidates see!
It is crucial to choose a job title that accurately describes the tasks and responsibilities of your position. Here are some job titles you can use to hire data entry clerks:
- Data entry clerk (entering and tagging data)
- Data entry operator (responsibilities also include collecting data and maintaining accurate records)
- Data entry specialist (same responsibilities as data entry operators but with specific skills like translation, finance knowledge, medical annotation, etc.)
Write a descriptive job summary
A job summary is an overview of the expectations that come with the job. It introduces the main point of the job description, like key responsibilities, functions, and duties.
Here’s a job summary template that you can adapt to your position:
We are looking for a detailed-oriented data entry clerk to update our database of product descriptions.
Once the product descriptions are successfully registered, you will report the advancement and discuss the difficulties with a data manager. Avoiding data mismanagement, loss of data, and understanding confidentiality principles is compulsory.
The ideal candidate is hyper-focused, has strong writing skills, types fast, and knows how to use data entry softwares.
Responsibilities and duties
Here you should outline the tasks to be executed on a regular basis and how the job functions.
The responsibilities of data entry clerks usually are:
- Maintaining databases by entering new information as needed.
- Verifying the accuracy of the data before entering it into the system.
- Avoiding data mismanagement, loss of data, or lack of confidentiality.
Qualifications and skills
Typical qualifications/requirements include:
- Preferred: High school diploma or equivalent.
- Preferred: Completing a qualifier to validate transcription/subtitling/tagging skills.
Successful data entry clerks should have the following skills and traits:
- Fast typing speed.
- High level of concentration.
- Familiarity with databases, spreadsheets, and data entry softwares.
- Attention to details.
More information about the job
Here is some useful information to take into consideration before hiring a data entry clerk:
- Salary: from as little as $5 up to $25 per hour.
- Training time: a few hours.
- Workload: there is no minimal workload.