Executive Administrative Assistant

Available in Houston, TX for 3 days.

Website Eaton

Currently Hiring

Eaton’s North American Sales Division is currently seeking an Executive Administrative Assistant to join our team. This position is based at our Houston, TX location. Relocation assistance will be offered.

Position Overview

The primary duties of the administrative assistant include performing diversified support, administrative, analysis, statistical and numerous other responsibilities for the Power Systems Commercial/Industrial Sales team. This person will compile, interpret, edit and distribute reports for the sales team; will be responsible for managing primary interface with the C&I sales agents including ongoing company and departmental communications, information support, commission and other reports and other responsibilities as required. One will also maintain departmental files for critical communications, contracts, legal documents, lien waivers and other documents.

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

In This Function You Will

  • Develop and distribute monthly reports – including aggregating management reports, including, orders, sales, backlog and others as required
  • Coordinate all group meetings (regional, national, rep council, training, field seminars, etc.) including logistics, location, event and meeting planning activities
  • Coordinate logistics and schedules for customer factory and representative visits
  • Coordinate WebEx events including training, management calls and customer conferences
  • Coordinate trade show related activities including logistics, booth support (product display arrangements) planning, lead management, etc.
  • Create/process check requests through Unity SAP
  • Maintain department report archives, including representative and distributor agreement files and associated information
  • Review, develop and maintain files for customer or distributor lien waivers
  • Monitor and track departmental (activity center) spending budgets

When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.

Qualifications

Required (Basic) Qualifications:

  • High school diploma or GED equivalent required from an accredited institution
  • Minimum three (3) years of experience in an administrative role
  • Must be able to work in the United States without corporate sponsorship now and within the future

Preferred Qualifications

  • Bachelor’s degree from an accredited institution
  • Prior experience supporting senior business leaders

Position Criteria

  • Excellent verbal and written communication skills
  • Possess a professional presence
  • Intermediate to advanced computer skills, which include experience with programs such as MS Word, Excel, PowerPoint and Outlook
  • Ability to anticipate needs and work ahead without being instructed
  • Demonstrated dependability and unquestioned integrity and trust with the ability to handle confidential information
  • Excellent organizational skills to handle increased workloads as required and flexibility to adapt to special circumstances and needs
  • Ability to travel up to 10%

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call 412-893-3600 or send an email to: AccommodationsForApplying@Eaton.com

What you will get from us

Eaton’s mission is to improve the quality of life and the environment through the use of power management technologies and services. We provide sustainable solutions that help our customers effectively manage electrical, hydraulic and mechanical power – more safely, more efficiently and more reliably. Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours. Eaton’s 2020 revenues were $17.9 billion, and we sell products to customers in more than 175 countries. We have approximately 85,000 employees.

We make work exciting, engaging and meaningful for our employees through our dedication to tackling some of the toughest power management challenges on the planet and by never losing sight of what matters. Our culture is built on a strong commitment to practicing our core values and supporting our employees with the tools they need to succeed. We pledge to always foster a diverse and inclusive environment, including inclusion resource groups that bring together employees who share a common purpose, interest or background. In the past year, our company has received top employment recognition by the Human Rights Campaign and almost fifty percent of our Board of Directors represented diverse groups. When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.

We have demonstrated our passion for sustainability with the recent announcement of cutting carbon emissions from the company’s operations by at least 50 percent by 2030. We are ethical, passionate, accountable, efficient, transparent and committed to learning. We are confident we can deliver on our promise to improve the quality of life and the environment because of the attributes that our employees embody.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Job: Sales

Region: North America – US/Puerto Rico

Organization: NAS North American Sales

Job Level: Individual Contributor

Schedule: Full-time

Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No

Does this position offer relocation?: Relocation from within hiring country only

Travel: Yes, 10 % of the Time

Employment type: internship.

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