Human Resources Assistant

Available in Los Angeles, CA for 2 days.

Website Aston Carter

Currently Hiring

  • Description:* Employees in this position perform complex secretarial and administrative work for the HR department, relieve their supervisor of a variety of administrative and office details, and supervise, coordinate, and evaluate clerical functions within an office.

Essential Job Duties The following tasks are essential for this position. Employees in this role may not perform all of these tasks, or may perform similar related tasks not listed here.

  • Screens incoming correspondence routed to the department head, and based on a particular awareness of the general importance and priorities of the subject, refers to appropriate staff member for reply.
  • Independently, or in accordance with general instructions, produces documents, reports and correspondence on a wide range of subjects, using a personal computer and appropriate software programs.
  • Reviews outgoing correspondence prepared by other staff members for the supervisor’s signature for consistency with administrative policy as well as for format, grammatical construction, and clerical errors.
  • Makes arrangements for meetings by setting up meeting rooms and contacting other officials or staff members involved regarding materials or reports to be presented or discussed.
  • Attends meetings and takes summary or verbatim notes. Prepares and distributes the minutes of the meeting.
  • Receives and screens a wide variety of personal visitors and telephone calls, and where appropriate, refers the callers to other staff members or may personally provide information on procedures.
  • Maintains a daily calendar for the department head, sets up and keeps the department head informed of scheduled meetings, conferences, and community appearances.
  • Makes all necessary arrangements for travel by the department head.
  • Establishes and maintains confidential files.
  • Compiles a variety of narrative, accounting, and statistical reports, documents and records locating sources of information, and enters data. May bill for services and record remittances.
  • Identifies better methods for meeting service demands through streamlining and improving work methods, and tests these possible improvements.
  • Skills:* Human resources
  • Additional Skills & Qualifications:* Minimum Requirements Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: graduation from high school or equivalent and five years of progressively responsible general clerical or technical office management work including two years involving duties at a level comparable to Secretary.

Modern office practices and procedures, including business correspondence, record-keeping systems, and office equipment including word processors. Supervisory principles relating to secretarial and/or clerical functions. Functions of the organizational unit to which assigned. Basic English and arithmetic.

Skill and Ability to:

  • Operate personal computer and related software, copier machines, and data entry terminals.
  • Take and transcribe dictation when required by the position.
  • Perform difficult secretarial tasks involving the use of judgment and requiring accuracy and speed.
  • Evaluate demands on the supervisor’s time and arranging schedules accordingly.
  • Understand, interpret, and apply appropriate rules, regulations, codes and written directions to specific situations.
  • Identify and correct errors in English usage, grammar, and arithmetic.
  • Plan, organize, and supervise the work of others.
  • Establish and maintain cooperative working relationships with fellow workers and others.
  • Establish format of correspondence, charts, and statistical outlines where required.
  • Keep complex records and files.
  • Experience Level:* Entry Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [astoncarteraccommodation@astoncarter.com](mailto:%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Employment type: internship.

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