Office Assistant

Available in Boston, MA for a few hours.

Website Aston Carter

Currently Hiring

Exciting office assistant opportunity with an insurance agency in the financial industry!

  • Pay: $55-58k/year*
  • Responsibilities:* Office Services *
  • Handle organizational and office support tasks* *
  • Respond to and assist with Associates’ requests* *
  • Work as on-site contact for service technicians and vendors* *
  • Manage all office equipment (printers, copiers, postage machines, etc.)* *
  • Maintain conference rooms and common areas* Building Services *
  • Liaison to property management/building engineers for office needs and service requests* IT/Telecom *
  • Liaison to Corporate IT/Telecom for system/equipment issues and ordering* *
  • Workstation and office set up for new hires* Front Desk support *
  • Relieve receptionist for breaks and days off – answer phones, greet visitors, reserve conference rooms, add guests to security visitors’ list* Mail *
  • Manage incoming packages* *
  • Handle outgoing mail (USPS, FedEx)* *
  • Printing/binding documents when needed* Supplies *
  • Maintain supply inventory* *
  • Order all supplies as needed* Administrative support *
  • Provide light admin support for Operations Manager* *
  • Assist with office expense invoice processing* *
  • Provide administrative support to Producers when needed* *
  • Other duties as assigned*
  • Skills:*
  • Microsoft office, office management, data entry, receptionist customer service, secretarial, ordering, Administration, Administrative support, Outlook, organizational and analytical skills*
  • Requirements:*
  • Minimum high school diploma required
  • Minimum three (3) years’ experience as an office services/administrative professional or college graduate with prior office work experience
  • Working knowledge of Microsoft Word and Outlook
  • Proficient in the use of technology (i.e. tech savvy)
  • Ability to manage multiple projects and requests with interruptions
  • Ability to follow oral and written instructions
  • Ability to write and communicate clearly
  • Should have a pleasant attitude with strong communication skills
  • Should be a self-starter who can work independently with minimal oversight
  • Should have good organizational skills If interested please email an updated resume to [domassey@astoncarter.com](mailto:domassey@astoncarter.com)* *or call
  • 617-535-3210*

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [astoncarteraccommodation@astoncarter.com](mailto:%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Employment type: internship.

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